The City View Community Association (CVCA) is seeking a volunteer Vice-President, Secretary and Treasurer. City View residents over the age of 18 are eligible to apply.
Vice-President
- Acts on behalf of the President, when required by the President.
- Takes on special projects, as requested by the President.
- Performs other duties as determined by the Executive Committee.
Secretary
- Keeps and maintains a record of all bylaws and special resolutions as permanent records of the CVCA (electronically or physically)
- Takes the minutes of General and Executive Committee meetings, and includes a list of action items at these meetings to be made available Completes the minutes after the meetings, and distributes them for review and feedback.
- Incorporates any corrections or revisions needed into the minutes of the Executive Committee meetings, and obtains approval of the Executive Committee.
- Minutes of the General meetings are submitted for approval by the membership
- Receives and archives correspondence (electronically or physically) addressed to CVCA.
- Keeps and maintains membership records (electronically or physically)
- Maintains the Register of Directors in which the names and addresses of the Directors with the dates on which each became and/or ceased to be a Director.
- Performs other duties as determined by the Executive Committee.
Treasurer
- Prepares cheques as required and acts as a signing officer.
- Maintains a record of all receipts and distributions, and a record of all assets and liabilities which are retained as permanent records of the CVCA.
- Deposits funds into the bank account on a timely basis.
- Prepares invoices as required, and follows up on any accounts receivable.
- Coordinates the preparation of the annual budget for approval.
- Ensures financial policies and procedures are followed.
- Advises the Executive Committee of the CVCA financial status at each Executive meeting.
- Makes the books available for audit.
- Shall prepare a financial statement for the Annual General Meeting of the Association.
- Provides the liaison to the Insurance Broker City of Ottawa Representative and to advise the Representative of any change in Group name, address or contact person.
- Takes the lead to ensure the CVCA’s liability insurance is renewed each year on a timely basis.
- Performs other duties as determined by the Executive Committee.
